Click here for Programming Fundamentals

Click here for Fundraising Fundamentals

What is the difference between a Program and a Fundraising Event?

What type event are you planning? Is it FUN event or a FUN party (golf, bowling, gala, party atmosphere, etc.)… NEWH doesn’t throw parties unless they are FUNdraisers. Are you having a speaker, a panel discussion, a tour – will industry members find your event informative and educational – if so, you are planning a Program. A FUNdraiser makes money for scholarship – optimally your proceeds should be a minimum of 40%. A program should cover its costs and maybe have proceeds of 5 – 10%.  A FUNdraiser’s mission is to make money for Scholarship & Education; a program’s mission is to develop relationships and build membership in a more business type setting.

Happy Hour events are neither a program or a FUNdraiser, they are not required to have any proceeds, no speakers or tours are necessary. You have not contracted with a venue to provide a special room, etc. for a Happy Hour type event.

Click here for Fundraising 101 tips.

BUDGET CALCULATOR

A handy tool, so you don’t forget to include all the items in developing your fundraising or programming budgets.
Analyze your income/expenses
You must file a Results of Activity within 45 days of each program – use this form also to create your budget
You must file a Results of Activity with 60 days of each fundraiser

Regional Groups: please be sure to complete a pre-budget for your event. This needs to be approved by the NEWH, Inc. office prior to any marketing/email broadcasts that are sent.

CATERING CHECKLIST

A handy list so you don’t get caught short.

CERTIFICATE OF INSURANCE

Click here for Insurance Coverage information. Please contact Susan Huntington at the NEWH, Inc. office with any questions.

WAIVER OF LIABILITY AND HOLD HARMLESS AGREEMENT

Are you holding a special or unique event that may have any risk (hard hat tours, etc.)? Please use the attached waiver to indemnify NEWH.

WAIVER / ACKNOWLEDGEMENT OF DONATION (graphics) AGREEMENT

Are you having graphics created for an event? Ask the individual/firm to sign this agreement

MUSIC RELEASE FORM

Music Release Form – if you are having a musician or DJ at your event, you must have this form sign and returned to the NEWH, Inc. office PRIOR to the event.

COMMUNICATING WITH YOUR CHAPTER MEMBERSHIP

Reaching out to your chapter membership is important! Let Washington DC Metropolitan show you how they do it.
Remind membership about an important event.

LOGO GUIDELINES

When designing your event materials, please follow these NEWH logo/branding guidelines. If you have any questions on the logo policy, please contact the NEWH Inc. office.

CONTRACTS

Chapters are allowed to sign only non-recurring contracts. Multi-year contracts must be approved and signed by the NEWH Executive Director. Questions on contracts? Contact the NEWH, Inc. office at 800-593-6394
Important points to check when reviewing contracts
Find out 4 Dangerous Contract Clauses

SPONSORSHIPS

Sponsorship Agreement Template

The Sponsorship Agreement template is a standard agreement and payment/invoice that can be tweaked for chapter events.
MS Word Document

Contribution Acknowledgement/Thank You Letter

Whether a big $$ sponsor or an auction donor, remember to thank your contributors! Graciousness to your sponsors will ensure they will contribute again. This letter meets the IRS requirements for all type of donors. Click here for thank you letter to sponsors. Click here for thank you letter to an auction donor.

Sponsorship Menu

Need to solicit sponsorships? Here is a letter template to tweak for your needs.

Give your potential sponsors a heads-up for the year and send out an Annual Sponsorship Menu with sponsor opportunities/benefits. Click here to see some samples from our chapters and regional groups.

Chapter/Regional Group Event Sponsorship Menu samples – click here!

Types of Sponsorship

What kind of sponsors are you looking for? click here for an explanation

Looking for sponsors outside of the box? click here for a Donation Letter template tailored to getting other local businesses involved

CORPORATE PARTNERS

Showcase NEWH’s corporate partners at your event! Be sure you have the current corporate partner banner displayed – or display this PowerPoint in the background of your event that includes all of our CP logos! Need a PDF of the Corporate Partner logos? click here

EVENT BADGE TEMPLATES

Make event attendees feel special! Print off name badges for your events with NEWH logo and special recognition. All use Avery 5395 labels.
Attendees
Corporate Partners
Event Sponsors
Member
Guest

EVENT INFORMATION FORM

Click here for a helpful list of event information to share with your marketing director (or whoever is responsible for social media posts). Give them all the information they need for successful social media marketing of your event!

MAGAZINE ARTICLE – TEMPLATE

Event Template to help in writing a magazine article. Use it to help you out!

EID in EVENT PLANNING

Click here to for EID questions to ask when event planning.

FUNDS – WHAT’S REQUIRED AND DISTRIBUTION

Distribution of your net proceeds
What’s Required

LIQUOR POLICY

Please see NEWH’s liquor policy for events.

PROGRAM SCRIPT (for Fundraisers, Programs, Speakers and TopID)

It is always a good idea to create a script for your event. A simple timeline of the evening, whose speaking and about what, etc.

RESULTS OF ACTIVITY REPORT

You must submit a Results of Activity within 45 days of each program to the NEWH Inc. office
You must submit a Results of Activity with 60 days of each fundraiser to the NEWH, Inc. office

SETTING YOUR PLAN FOR THE YEAR

Here are some helpful hints for developing your annual program schedule
Planning a Program
You need to start planning large events 12 months out. Here is a list that will help you.
Sample Timeline

STUDENT EVENTS

Need some ideas for student events? click here!

MENTORING EVENT

Interested in hosting a speed mentoring event for your students? Take a look at a few good tips given by the NEWH/North Central chapter. 

Mentoring event samples:
NEWH/Dallas Chapter E3 – Student Mentoring event

What is E3? click here for a description of E3

NEWH/Atlanta’s Student Professional Development Workshop event

SUSTAINABLE PROGRAMMING

Green Housekeeping Tips for Event Planning
Sustainable Chair Tips
Sustainable Event Ideas
Green Newsletter Sample
Monthly Green Tips Sample

VIRTUAL EVENTS

See what types of Virtual Events that Chapters/Regions held in 2020!
Click here for a collection of Event Invites

Other Virtual Event Ideas
In May 2020, NEWH, Inc. called out to chapter/regional boards to compile virtual events/ideas as a resource for all chapters/regions to benefit. See what chapters/regional groups have done to date, what’s in the works, and a brainstorm of ways to connect with members during this pandemic – includes virtual event ideas, ways to reach out and connect with members, community outreach ideas, etc.

Let’s learn from each other! click here for Virtual Event ideas
Virtual Student Event – Best Practices/Notes

Events using ZOOM
Setting up a Virtual Event using ZOOM – instructions

Media Release Form – ask your Zoom event panelists/speakers to sign this consent form in order for you to be able to share your Zoom recording and post as an event recap on the NEWH website

NEWH PROGRAMS

BrandED Event

What is BrandED? These small interactive seminars give designers, architects and purchasers an extraordinary business opportunity to learn about exclusive Brands and Brand strategies. Education is the cornerstone of NEWH and we hope you will join us as we enlighten, educate and share valuable insight to our membership and the industry at large. >read more

During Chapter Business Planning, at beginning of the year, Programming Director should consider reserving a date for a BrandED event. The Programming Director will plan or assign a Chair to plan BrandED event.

BrandED Overview
BrandED Sample Agenda

Mentorship Event

During Chapter Business Planning, at beginning of the year, Programming Director should reserve a date for a Mentorship event (Inc. strongly recommends this event happen at least once a year). The Programming Director will plan and/or find a Education/Mentorship Chair to plan Mentorship event.