BERMANFALK Hospitality Group – Vancouver, BC

REPORTS TO: Director, Business Operations & Manufacturing

BERMANFALK Hospitality Group is a “design driven” manufacturer of custom casegoods and seating for the hospitality industry. At BERMANFALK we are passionate about design and bringing our client’s visions to life. We are looking to add like-minded professionals to our team who are inspired to contribute to a fast-paced company and who excel with management of details and customer service.

Reporting to the Director, Business Operations & Manufacturing, the Project Coordinator works in partnership with all BERMANFALK team members and departments, to provide ongoing support to individual Project Managers, across the life of multiple, ongoing, active projects.

The Project Coordinator will coordinate project-related tasks, administering and organizing different aspects of projects, from simple activities to more complex plans.

In partnership with Project Managers, Project Coordinators work in tandem on project work with the goal of getting them completed on time and within budget.
The Project Coordinator role requires flexibility, tenacity, and grit.


The Project Coordinator will provide direct support to Project Managers in the following areas. As the Project Coordinator grows in their position, additional responsibilities will be added to their role.

Samples Coordination

  • Manage the coordination of samples shipments, including documentation, project boxes, tracking, courier services management, and other functions related to samples movement from Clients to manufacturing partners, and vice-versa.
  • Coordinate the flow of Material & Finish Samples, including:
    • Process material samples, including Control Samples from the Client, and/or Finish Samples from the Manufacturer.
    • Prepare labels with the proper identification.
    • Prepare transmittal documents.
    • Prepare courier packages.
    • Update the sample tracking forms.
  • Reconcile packing slips and manifests.
  • Utilize internal tracking tools & applications, including, to track samples through the approvals process.
    • Update internal tracking documents.

Project Coordination

  • Create Model Room Photo Reports.
  • Coordinate and/or create Care & Maintenance and Warranty documents.
  • Maintain documents and files management systems, in line with established BERMANFALK systems and processes.
  • Additional tasks, as defined by Senior Project Managers or the Director, Business Operations & Manufacturing.

Purchasing Coordination

  • Create Purchase Orders (PO’s) for active projects, for categories including:
    • Spare parts orders.
    • Touch-up kit orders.
  • Research and source various products and materials, in line with product requirements on active projects.
  • Coordinate domestic product sourcing, including:
    • Hardware Pulls;
    • Specialty Finishes;
    • FF&E components;
    • Other products, as needed.
  • Coordinate international product sourcing, in partnership with Project Managers, local and international Manufacturing Team members, and Manufacturing Partners (factories).
  • Submit RFQ’s (Request for Quotations), RFI’s (Request for Information) to suppliers, in line with sourcing activities.
  • Utilize internal tracking tools & applications, including, to track purchasing-related tasks through the BERMANFALK system.
  •  Update internal tracking documents.

Shipping & Logistics Coordination

  • Work in partnership with Client / Purchasing Agents and suppliers, to ship COM fabrics to Manufacturing Partners (factories).
  • Under the direction of the Project Manager, assist with project-related shipping tasks, including, coordinating carrier quotes.
  • Utilize internal tracking tools & applications, including, to track COM shipping-related tasks and documents, through the BERMANFALK system.


  • Exceptional ability to get things done with excellent follow-through.
  • Exceptional communication skills, including:
    • Strong command of the English language.
    • Strong verbal and written communication skills.
    • Understanding of professional email etiquette.
    • Understanding of professional video conferencing etiquette.
    • Grammatical competence.
  • Excellent organizational skills with a strong attention to detail.
  • Highly dependable and entrepreneurial; can be relied upon to uphold their responsibilities.
  • Ability to work within tight deadlines.
  • Ability to multi-task and problem solve.
  • High level of comfort using web-based tools and applications.
  • Proficient knowledge of Google-Drive, Microsoft Office, including Word, Excel and PowerPoint.


  • Completion of post-secondary diploma.
  • Minimum 3 years’ experience working within a customer focused manufacturing role or equivalent.
  • Past experience in Projects Management, Purchasing, and/or Business Administration is an asset.

Our business is guided by honesty and integrity. We offer competitive wages and a progressive, collaborative and creative work environment. While we laugh a great deal, we have high expectations of each other, and top-level performance is essential.

BERMANFALK Hospitality Group is an equal opportunity employer. While we thank all for their interest, please be advised that only qualified candidates will be contacted.

terested candidates, please reply to the following email address:

Company Name: BERMANFALK Hospitality Group
Contact Email:
City: Vancouver
State: BC
Country: Canada
Job Title: Project Coordinator
Job Type: Full-Time
Must Manage Others: No