MERIDIAN INSTITUTE – Washington, DC

Reports to: Project Directors

Company Conformance Statement

All Meridian positions require individuals to be self-starters with exceptionally strong written and verbal communication skills, a high level of organization and attention to detail. Working at Meridian requires the ability to excel in a team environment, juggle multiple deadlines and project teams.

Primary Objective of Position

The Project Coordinator provides support to Meridian projects, both domestic and international, that focus on a wide variety of challenging substantive issue areas and on a variety of platforms, both virtual and in-person. This role manages and maintains all project material and data, produces internal and external communications, and provides overall support to multiple teams and projects. Project Coordinators can be responsible for a wide range of duties, which differ depending on the project team assignments.

MAJOR AREAS OF RESPONSIBILITY

Support the Project Director and Team with project coordination: (60% of time)

  • Manage and maintain project MS Teams sites and other technical tools decided by the team for effective collaboration and communication, including troubleshooting technical issues with project teams and stakeholders
  • Coordinate electronic and verbal communication with participants and project teams
  • Coordinate availability and schedule calls and meetings
  • Manage and maintain contact data
  • Manage participant RSVPs for meetings, interviews, and other events
  • Compilation of, and proof reading of project and meeting materials
  • Produce written correspondence and documents as required

Coordinate all aspects of meeting logistics both virtual and in-person: (30% of time)

  • In-person meetings
    • Research, identify, negotiate and contract meeting and lodging space
    • Liaison between project staff and hotel. Responsible for all details related to final meeting set-up, catering, Audio Visual and room lists
    • Coordinate participant travel, flights and reimbursements as needed
  • Virtual meetings
    • Support all virtual meeting needs including trouble-shooting technical issues, managing technical aspects of the meeting, recordings, breakout rooms, tracking participants, meeting security, and translation as needed

General Administration: (10% of time)

  • Perform other duties and responsibilities as required or requested
  • Assist with project budgets and proposals
  • Coordinate and/or participate in staff teams and taskforces

KNOWLEDGE AND SKILLS REQUIRED

  • Minimum 2 years in meeting planning or similar coordination expertise
  • Exceptional level of professionalism and service with all levels of stakeholders and staff
  • Highly organized, and very detail oriented
  • Thorough technical knowledge and proficiency with Outlook, and Microsoft Office Suite programs (MS Teams) and working knowledge of Zoom
  • General knowledge of travel industry, searching meeting venues and lodging, contracting, and planning meetings
  • Strong oral and written communication skills
  • Effective working both independently, and in team environments with a diverse group of people
  • Effective working remotely and/or with remote staff over varying time zones
  • Ability to handle multiple tasks at once, manage time effectively, and receive and balance direction from multiple Project Directors.

PERSONAL REQUIREMENTS

  • Required to attend to business related to projects outside of normal working hours, due to the location and nature of the project
  • Required to conduct themselves in a courteous and professional manner at all times
  • May be required to travel domestically or internationally dependent upon the project needs

EQUIPMENT PROVIDED

  • Laptop computer
  • Mobile smart phone
  • Additional components such as: monitor, keyboard, mouse, webcam and docking station

Note: This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job.

Interested candidates, please apply online here

Company Name: Meridian Institute
Website: Please apply online at: https://merid.org/careers/project-coordinator/
City: Washington
State: DC
Country: USA
Job Title: Project Coordinator
Job Type: Full-Time
Must Manage Others: No