MGroup™ – Remote position

Company Overview:

MGroup™ is a materials supplier who serves clients’ needs in the construction and design industries in the hospitality and multi-family sectors. Our team is dedicated to delivering reliable and consistent product services with a seamless order process.

Project Coordinator Position Summary:

The Project Coordinator plays a crucial role in supporting the sales and project management teams by ensuring efficient communication, accurate quoting, and seamless coordination between internal teams and external vendors. This position requires strong organizational skills, attention to detail, and the ability to manage multiple tasks within a fast-paced environment.

The Project Coordinator responsibilities are as follows, but not limited to:

  • Actively participate as a member of the assigned Pod Team, fulfilling all requests from the Account Manager in a timely manner.
  • Manage all project quote requests from initiation through final order completion.
  • Utilize NetSuite to process estimate requests from the sales team or enter new leads/estimates as directed by the Account Manager.
  • Communicate with vendors using Microsoft Outlook, SharePoint, and files from the P: Drive, ensuring that scope requests are clearly conveyed, and quotes are received efficiently.
  • Process vendor quotes using Microsoft Excel templates, ensuring accuracy before submitting them to the Account Manager via NetSuite.
  • Support the sales and project management teams by creating and updating Sales Summary Reports and assisting with Client Proposals when needed.
  • Order client samples from the appropriate department and/or vendors as requested by the Account Manager.
  • Attend and take notes during client scope calls, providing necessary follow-ups and deliverables.
  • Review and compare Purchase Orders against the latest quotes, requesting updates from the sales team or client as necessary.
  • Accurately input orders into Smartsheet and NetSuite to facilitate workflow within the organization.
  • Participate in a weekly rotation for managing the shared inboxes and Smartsheet data updates.
  • Work closely with Account Managers, Project Managers, and other company associates to address quote requests, documentation needs, and general project support.
  • Take on additional duties as assigned by the Project Support Director or upper management, including assisting other departments as needed.

Qualifications:

  • Strong organizational and multitasking skills.
  • High attention to detail and accuracy in data entry and documentation.
  • Proficiency in NetSuite, Microsoft Outlook, SharePoint, Smartsheet, Microsoft Excel, and Adobe PDF.
  • Excellent verbal and written communication skills.
  • Ability to work collaboratively within a team-oriented environment.
  • Problem-solving skills with the ability to adapt to changing priorities.
  • College Degree preferred; High School diploma required.

Criteria of job performance will be based:

  • Accuracy & Efficiency – Completes tasks with minimal errors, follows procedures, and meets deadlines consistently.
  • Reliability & Accountability – Demonstrates dependability, takes ownership of responsibilities, and communicates proactively.
  • Ability to Work Under Pressure – Manages multiple requests efficiently, maintains professionalism under tight deadlines, and adapts to shifting priorities.
  • Communication & Collaboration – Engages clearly with team members, vendors, and clients, while fostering a cooperative work environment.
  • Quality & Continuous Improvement – Produces high-quality work, applies feedback effectively, and seeks opportunities to enhance efficiency.

Interested candidates, please reply to: [email protected]

Company Name: MGroup™
Contact Email: [email protected]
City: Remote
Country: USA
Job Title: Project Coordinator
Job Type: Full-Time
Must Manage Others: No
Date Published: March 5, 2025