The Chapter Secretary is a key administrative officer in an NEWH chapter, ensuring that the organization maintains clear, accurate, and accessible records. This role supports transparency, accountability, and smooth communication within the chapter and with the broader organization. Chapters must have a secretary in order to have a bank account.
| PURPOSE | BENEFITS |
| Record Meeting Minutes Documents all official chapter meetings, capturing key decisions, motions, votes, and discussions for future reference. |
Organizational Accountability Provides accurate documentation of decisions and actions, protecting the chapter legally and procedurally. |
| Maintain Chapter Records Organizes and archives important documents such as bylaws, board rosters, meeting agendas, and chapter correspondence. |
Effective Governance Supports smooth board operations by ensuring everyone stays informed and aligned. |
| Ensure Compliance Helps ensure the chapter meets its reporting requirements and adheres to nonprofit governance standards. |
Historical Reference Maintains a clear record of the chapter’s progress, challenges, and decisions for future leadership and planning. |
| Facilitate Communication Distributes meeting agendas, minutes, and official notices to board members and sometimes the general membership. |
Improved Communication Ensures timely and professional communication between board members and committees. |
| Support Leadership Transitions Assists with onboarding new board members and helps maintain continuity by keeping thorough documentation. |
Supports Chapter Efficiency Keeps chapter leadership organized, on track, and in compliance with both internal bylaws and external requirements. |