Fresh Paint – Los Angeles, CA

www.freshpaintart.com

About Fresh Paint

Fresh Paint provides comprehensive art advisory services to the hospitality industry and luxury residential clients. Our full range of services includes art curation, project documentation, printing, framing, fabrication, packing, shipping logistics, and installation.

Position Overview

Do you have a knack for record keeping and attention to detail? Are you organized, proactive, and excited about contributing to creative projects? If so, we have the perfect opportunity for you!

Fresh Paint is seeking a full-time Administrative Assistant to support our Project Manager and Consulting Team. You’ll play a key role in maintaining accurate records and supporting the execution of art-driven projects in a fast-paced and creative environment. This is a great opportunity for someone who thrives on structure and wants to contribute behind the scenes to inspiring, high-end art installations.

Key Responsibilities

  • Create and maintain organized digital and physical project folders
  • Draft project-related documents, including:
    • Art Specifications
    • Presentation packages
    • Client proposals
    • Requests for quotes (RFQs)
    • Purchase orders
    • Artist contracts
    • Project Trackers
    • Approval forms and packing slips
  • Track artist contracts and purchase order status
  • Coordinate packing and shipping logistics
  • Maintain and update art inventory records in Masterpiece (inventory database)
  • Record and label all new inventory items
  • Update company website with new inventory listings
  • Track artwork on consignment and manage returns
  • Organize art racks and flat files
  • Assist with art handling for client presentations (pulling, unwrapping, rewrapping)
  • Photograph and video artworks as needed
  • Assist with answering phones and greeting visitors

Qualifications

  • Excellent attention to detail and high level of accuracy
  • Strong organizational and time management skills
  • Able to work independently and as part of a collaborative team
  • Comfortable working in a fast-paced environment with shifting priorities
  • Proficient in Microsoft Office Suite (Excel, Word, PowerPoint)
  • Experience with Photoshop is a plus
  • 1+ years of experience in an administrative support role preferred
  • Strong written and verbal communication skills
  • Ability to lift and handle artwork safely

Job Details

  • Job Type: Full-time
  • Compensation: $23 – $25 per hour (DOE)
  • Benefits
  • Health Insurance (paid at 50%)
  • Paid vacation and sick leave
  • Opportunities for creative growth in the art/hospitality industry

Interested candidates, please reply to: [email protected]

Company Name: Fresh Paint
Contact Email: [email protected]
City: Los Angeles
State: CA
Country: USA
Job Title: Administrative Assistant (Art & Hospitality Focus)
Job Type: Full-Time
Must Manage Others: No
Date Published: June 17, 2025