Dessin Haus Collective, LLC – Manassas, VA or Nashville, TN

Position: Project Coordinator, Procurement
Manager: Director, Project Management
Travel Required: As Needed
Function: Procurement
Job Type: Full Time

Project Coordinator, Procurement – We are looking for a strategic and detail-oriented Procurement Project Coordinator to join our team! This entry-level role will assist in sourcing, tracking, and coordinating procurement packages for various projects, including guestrooms, suites, lobbies, restaurants, bars, pools, spa, conference spaces, BOH, and corporate offices. The ideal candidate is highly organized, detail-oriented, and eager to learn, with a strong interest in procurement, supply chain management, or purchasing. Minimum 3 years’ experience in procurement, supply chain management, or purchasing within the hospitality or luxury sectors preferred.

At Dessin Haus Collective, LLC we transformed the way a design group operates by cultivating a collaboration of multidisciplinary professionals under one roof. We are a diverse team of creatives, developers, procurement agents and installers; dedicated to delivering innovative and holistic design solutions.

As a Project Coordinator, Procurement, you will be an essential member of the Procurement and Project Management team with focus on coordinating all procurement efforts. You will share overall responsibilities of executing multiple projects with your assigned team of Project Managers and Director. The support you provide will be directly related to the projects success and overall service fees earned to support the greater business.

This is a hybrid position based out of the Manassas, VA or Nashville, TN office. The position will be reporting to the Director, Project Management.

Essential Duties & Responsibilities

  • Planning, organizing, implementing, and executing project objectives pertaining to Furniture, Fixtures & Equipment (FF&E) and Operating, Supplies & Equipment (OS&E).
  • Ensures each project is completed on time and within the contracted budget requirements.
  • Completes project purchase orders and ensures timely delivery of quality materials.
  • Coordinate logistics for all deliveries that are vendor shipped (JIT, warehouse and on property storage). For all 3PL, partner with logistics if Dessin Logistics is contracted, if outsourced, then procurement is responsible for managing this as well.
  • Responsible for material expediting, identifying any potential late product and mitigating risk of not having material on site at the time of project start.
  • Assists in review of samples, seaming diagrams, and shop drawings.
  • Confirms sample room timeline and coordinates material delivery. (if applicable)
  • Manages and audits material ordered, shipped and received. Escalates any risks to the Project Manager.
  • Monitors and resolves receipt/inventory issues with receiving locations.
  • Research and resolve any project related discrepancies and disputes.
  • Maintain all project communication and files based on the company’s organizational structure.
  • Review accuracy between interior design specifications, vendor quotes and shop drawings.
  • Identify items that have been long lead time or discontinued and work to provide alternate selections.
  • Manage damage & loss claims and log.
  • Assists with project closeouts.
    • POs and Vendor Invoices
    • Warranty Information
    • Cleaning Instructions
    • SDS Sheets (if applicable)

Management & Leadership

  • Collaborate with Project Managers and Directors to fully understand service needs and suggest improvements for how we as an agency can work better.
  • Support agency culture through leadership integrity, transparent communication and demonstration of Dessin’s core values.

Technical Skills

  • Purchasing, contracting, sourcing or inventory management (required).
  • Hospitality and construction knowledge (preferred).
  • Ability to problem solve, think strategically and have a solution driven mindset.
  • A proven track record of project management experience in organizing, planning, implementing processes and procedures.
  • Current knowledge of hospitality vendors (preferred).
  • Committed to delivering a high level of customer service, both internally and externally.
  • Excellent communication and being able to communicate with different target audiences.
  • Strong interpersonal / teamwork skills; ability to interact effectively with all levels of organization.

Experience & Education

  • 3+ years of progressive work-related experience in project management, procurement, sourcing or design related fields.
  • Bachelor’s or Master’s Degree in Business Administration, Hospitality, Psychology, Human Resources or relevant field. An equivalent combination of education or work-related experience can be reviewed as an exception to education requirements.
  • Hospitality or experience related to Dessin’s services is not required, but strongly encouraged.
  • Experience with Salesforce is a plus.

Physical Requirements

  • Specific vision abilities required by this job include close vision, color vision, depth perception, and the ability to adjust focus.
  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

This job description may be changed to include new responsibilities and tasks or change existing ones as management deems necessary.

EOE/AA/MFDV

If you’re looking to grow your career in procurement, we’d love to hear from you! Please send your resume to [email protected]

Company Name: Dessin Haus Collective, LLC
Contact Email: [email protected]
City: Manassas, VA or Nashville, TN
State: VA or TN
Country: USA
Job Title: Project Coordinator, Procurement
Job Type: Full-Time
Must Manage Others: No
Date Published: February 19, 2025